WATERSHED PROCUREMENT DIRECTOR I
WATERSHED PROCUREMENT DIRECTOR I
Procurement Planning, Contract Administration and Records Management
General Description and Classification Standards
Manages the overall administration of the City’s Department of Watershed Management’s procurement planning, contract management and administration, and records management processes and policies. Strategically plans and manages the Department’s contracts to assure needed services are received and contractual requirements met. Contracts are highly complex in nature and have high economic impact on the City.
This is a fully seasoned executive level position charged with responsibility for significant specialized functions within the Department. Position manages a group of employees, with intermediate managers and specialized professional employees.
Supervision Received
Direction received is general and focuses more on long-term and short-term objectives, managerial effectiveness and results. This position reports to the Chief Administrative Officer.
Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
- Researches market conditions and advises Department on the most effective and economic procurement methodologies to maximize buying power and minimize inefficiencies
- Drafts policies and procedures to improve upon and standardize business processes.
- Tracks, analyzes and communicates any procurement, contract administration and records management changes in policy, methods, standards and regulations.
- Manages the activities of complex contracts to assure continuity of services and compliance with contractual obligations.
- Aids the Department in monitoring and addressing performance, quality assurance and corrective actions.
- Oversees document management systems and processes for the Department. Responsible for establishment and adherence to systems for identifying, collecting, distributing and filing the Department’s records.
- Participates in annual budgeting, audits and special projects.
- Works well under pressure and can successfully manage competing priorities.
- Collaborates with and manages relationships with internal clients, other City Departments, the Administration, and Atlanta City Council.
- Oversees procurement planning, contract administration and records management employees.
- Responsibilities include participation in interviewing, hiring, and training staff; training Department-wide staff; planning, assigning and directing work; appraising performance; addressing complaints; and resolving problems.
Decision Making
Must make be able to make decisions independently and keep the Chief Administrative Officer abreast, as needed.
Leadership Provided
Position has managerial authority over professional and administrative employees engaged in broad functional areas.
Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
- Mastery of the competitive purchasing process. Knowledge of public purchasing laws, principles and procedures, understanding of technical specifications, and knowledge of accounting and budgeting as they relate to purchasing activities. Extensive knowledge of complex, high dollar value contracts and how they are administered. Knowledge of City government processes and procedures is desired. Extensive knowledge of concepts, processes, and tools of profession; knowledge of relationship of professional disciplines among related organizations and functions. Demonstrated knowledge of establishing and maintaining records management systems, and the basic laws of records management. Knowledge of the water industry is a plus.
- Effective business communication and presentation skills, with keen attention to detail. Strong negotiation skills. Leadership and motivational skills. Skill in identifying operating issues and developing solutions.
- Ability to communicate to all levels of management from front line employees to senior level executives. Ability to plan and carry out virtually all typical assignments within professional area. Ability to train others. Ability to build effective relationships within and outside of the organization.
Minimum Qualifications – Education and Experience
- Bachelor’s Degree from an accredited college or university in business, public administration or closely related field. Graduate degree in related field strongly preferred.
- 7+ years of relevant experience with 4+ years in procurement-related or contract administration field.
- 5 years of responsible management or leadership experience.
- National Institute of Governmental Purchasing (NIGP) courses/certification preferred.
Please apply at the link below: