Deputy Executive Director

Deputy Executive Director
Executive Director
Open Date: December 10, 2019 Close Date: Open until filled Position Information: Full-time, permanent position Starting Pay Range: $105,222/year – $118,373/year

JOB SUMMARY
Under general direction oversees, directs, and administers the daily operations of the Brunswick-Glynn County Joint Water and Sewer Commission divisions assisting the Executive Director.

ESSENTIAL FUNCTIONS
? Assists in long range planning for the physical development of JWSC infrastructure and environmental control systems.
? Assists in managing phases of project development and implementation.
? Provides technical expertise and process analysis to evaluate and maximize short and long term project and infrastructure goals.
? Develops and utilizes analytical tools to provide total system support accountability to ongoing rehabilitation and long range project planning.
? Oversees and directs the daily operations and administration of the department.
? Reviews and authorizes proposals and budgetary decisions.
? Provides department policy development and implementation.
? Oversees the selection, training, and performance evaluation of all employees; provides for the training, and proper instruction of staff; manages performance standards and programs throughout the department; guides, coaches and assists employees in professional development; ensures that employees work safely, efficiently, and effectively in conjunction with the Executive Director.
? Determines work procedures, prepares work schedules, and expedites workflow; inspects the progress and status of all work projects and services regularly.
? Assists the Executive Director in preparing and submitting short and long-range plans to serve the community’s needs.
? Prepares budget documents, reports, records, and written communications in support of departmental operations.
? Maintains close communications with the JWSC Executive Director and keeps the Executive Director informed at all times.
? Maintains close working relationship with Senior Engineer to analyze and assist in providing a holistic approach to construction programs and rehabilitation needs that meet agency objectives.
? Maintains close communications and working relationships with City and County Department Heads in order to coordinate and expedite work.
? Responsible for all external media communication. Writes and directs all press releases.
? Responds to emergency calls for assistance; coordinates with other local and state agencies whenever necessary or appropriate to maximize resources and services.
? Assists in assuring compliance with all local, state and federal laws and regulations.
? Assists in maintaining high levels of customer service throughout the organization.
? Oversees assigned projects to ensure contractor compliance with time and budgetary parameters.
? Responds to written and verbal inquiries and requests.
? Maintains effective working relationships with contractors, vendors, local, state, and federal agencies involved in public works projects, programs or services.
? Monitors the local environment and interagency actions that may affect projects, programs and services.
? Attends or approves the attendance at staff, regulatory and training meetings/conferences.
? Develops and manages a cost accounting and maintenance management system.
? Acts for the Executive Director in absence or when delegated.
? Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION
? Knowledge of the safety hazards and safe practices in construction, operation, and maintenance of a full service water/wastewater facility.
? Knowledge of typical utilities projects, programs and services.
? Knowledge of applicable laws and regulations affecting water production, distribution, wastewater collection and treatment, and utility maintenance.
? Knowledge of Civil Lawsuits and Georgia (or similar) Open Records laws.
? Knowledge of automated applications to support administrative activities.
? Knowledge of Governmental Accounting Processes.
? Knowledge of Governmental Purchasing Policies.
? Skill in preparing short and long-term plans for water/wastewater facilities and infrastructure to serve a growing community. Experience in developing a Master Plan.
? Skills in Program Management with a strong knowledge of task breakdown.
? Skill in planning for appropriate resources and in providing services within budget.
? Proven Skill in public relations/communications with all types of media.
? Skill in working drawings for construction and maintenance projects.
? Skill in designing programs, organizing staff, and directing the full range of activities to support programs and services.
? Skill in directing and managing the cost-effectiveness of program activities.
? Skill in evaluating the effectiveness of programs and in making appropriate modifications.
? Proven skill in managing work, leading others, and delegating responsibility.
? Skill in interpersonal communication.
? Skill in public speaking.
? Skill in communicating effectively, both orally and in writing. Ability to work as a member of the management team and to promote the goals and objectives of the overall organization.
? Skill in maintaining accurate records, preparing effective reports, and making effective presentations.

SUPERVISORY CONTROLS
The Executive Director assigns work in terms of agency goals and objectives. Work is reviewed through conferences, reports, and observation of agency activities.

GUIDELINES
Guidelines include state water permit laws and regulations; EPA water treatment and water quality regulations; utility rate guidelines; state and federal employment laws; and open records laws and retention requirements. These guidelines require judgment, selection and interpretation in application.
This position develops agency guidelines.

COMPLEXITY/SCOPE OF WORK
The work consists of varied management and supervisory duties. The variety of operations to be overseen contributes to the complexity of the work.
The purpose of this position is to assist the Executive Director in the direction of operations of the Brunswick-Glynn County Joint Water and Sewer Commission. Successful performance ensures the effective and efficient operation of the utility and affects the quality of life for residents and visitors.

CONTACTS
Contacts are typically with Commission employees, Commission members, elected and appointed officials, attorneys, contractors, vendors, customers, government regulators, and members of the general public.
Contacts are typically to give or exchange information; to resolve problems; to motivate or influence persons; or to justify, defend or negotiate matters.

PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects.
The work is typically performed in an office and outdoors, occasionally in cold or inclement weather.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has indirect supervision over Director of Administration (1), Director of Engineering (1), Director of Purchasing (1), Systems Pumping and Maintenance Superintendent (1), Water Distribution Superintendent (1), Water Production Superintendent (1), Wastewater Treatment Superintendent (1), Commission Clerk/Liability Claim Manager (1) and Administrative Assistant (1).

MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with the completion of a master’s degree in a course of study related to the occupational field.
Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.
Ability to be bonded.