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Job Title: Administrative Assistant
FULL-TIME/PART-TIME: Full-Time
Location: Jasper, GA - Utilities, Inc. of GA
Job Summary:
Under direct supervision of the President, VP of Operations or Regional Manager provides administrative and secretarial support to Operations Leadership.
Essential Functions:
- Coordinates and performs a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries.
- Schedules and organizes meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings.
- Performs complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence.
- Assists with arranging travel plans and itineraries for the President, VP, RM and others.
- Establishes, maintains and updates files, databases, reports, and/or other documents.
- Performs routine analyses and calculations in the processing of data for recurring internal reports.
- Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
- Sorts, reviews and distributes incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries.
- Serves as liaison with regional companies in the resolution of day-to-day administrative and operational problems.
- Uses the internet and historical documents to perform research.
- Maintains office supplies, maintenance of office equipment and other services.
Additional Responsibilities:
- Assists President, VP and RM with calendar management; coordinates daily, weekly and monthly schedules; schedules daily meetings and appointments as requested.
- Assists management and staff in problem solving, project planning and development and execution of stated goals and objectives.
- Assists with special projects as needed.
- May assist other operational staff depending on workload.
- Performs other related duties as assigned.
Computer Skills:
Required: MS Office, Internet Explorer; ability to learn internal software programs
Preferred: Visio
Additional Skills:
- Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy.
- Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Ability to multitask in a fast-paced environment.
- Ability to communicate and work professionally with senior level management and external contacts.
- Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
- Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems.
Education:
Required: HS Diploma or GED
Preferred: Associates Degree in business related field
Certifications/Licenses:
Required: Valid driver's license
Experience:
A minimum of 1-2 years previous experience in an administrative role or similar position.
Click the link below to APPLY!
https://www.appone.com/MainInfoReq.asp?R_ID=1845186
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